Site Office Manager, Operations

- Proficiency with the Microsoft Office Suite (Excel, Word, Outlook, PowerPoint),
- 2+ years administrative support experience in a related field,
- Excellent written and verbal communication skills,
- Ability to prioritise and handle multiple tasks at any given time while maintaining commitment to deadlines,
- Ability to communicate effectively with a variety of constituent groups such as senior management, peers, and outside contacts,
- Availability to work Monday to Friday and overtime as needed.
We are currently seeking for an experienced Site Office Manager to join the business and play a critical role in supporting the Fulfillment Center (FC) Operations team for our brand new FC in Horsley Park.
The successful candidate will be highly organised, extremely detail-oriented, self-motivated, and able to handle confidential information, as well as demonstrate the ability to respond effectively to changing workloads and priorities.
Responsibilities include:

- Maintaining schedules, planning events, coordinating meetings, and conferences for the FC,
- Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms,
- Compile team goals, track and help drive completion of key deliverables and follow up on outstanding items,
- Complete purchasing of site office requirements,
- Support with calendar management for general manager and leadership team,
- Attending leadership meetings, taking notes/actions items,
- Scheduling cost effective travel arrangements which include:
airfare/hotel/ground transportation as needed,
- Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs,
- Support the continuous improvement activities within the FC,
- Think and plan ahead, delegate responsibilities appropriately and manage time effectively,
- Coordinate closely with Workforce Management, Maintenance, Human Resources, and other teams within the FC,
- Serve as representative on department team-building and improvement activities and peer recognition.
We are open to hiring candidates to work out of one of the following locations:
Horsley Park,, NSW, AUS