Senior Accounts Payable Officer
Job Posting Title
Senior Accounts Payable Officer
The Senior Accounts Payable officer contributes to the success of the company by enabling the Accounts Payable team to provide exceptional invoice processing, payment services, Vendor &
E managementto internal businesses and suppliers.The purpose of the Senior Accounts Payable Officer role is to provide a high level of effective and efficient Accounts Payable (AP) services for businesses within a shared service centre environment. The role will be responsible for more complex responsibilities than the AP Officer role and requires a high level of accuracy and attention to detail to ensure payments and query resolutions are consistently delivered to a high standard. The role will also be responsible for developing business relationships with the Operating Companies being supported and for coaching and supporting other members of the team.The role is critical in supporting the Manager of Accounts Payable lead and drive change within the team, innovation and manage stakeholder relationships. The role will be responsible for not only performing Accounts Payable related duties in accordance with procedures and policies but also coaching junior team members and stakeholders resolve their own issues to complex problem, drive a continuous improvement culture across the end to end Procure to Pay function
What you'll do
Perform Accounts Payable related duties in accordance with policy and procedures for invoice processing, payments, Expense and card claims, Vendor Master Data Management, Concur system maintenance and reporting.
Ensure payment runs are processed within timeframe and work with business partners on how to improve net working capital via vendor extension of term, alternative payment methods and supplier chain financing.
Provide assistance with complex accounts payable related queries and complex Problems.
Respond to supplier account queries and resolve any issues.
Establish clear policies and procedures for the team through a thorough understanding of the overall Procure to Pay function.
Create and Maintain Accounts Payable documentation and knowledge management across the team.
Oversee audit/checking procedures to ensure that policies and procedures are followed with an outcome of invoices paid within credit terms. Regularly monitor the completeness and accuracy of supplier records and master data.
Assist with month end close activities and reporting.
Provide 2IC backup support to the Accounts Payable Manager.
Coach and guide less experienced Accounts Payable employees including adequate backup in all positions.
Buddy with and train new employees
Build the capabilities of the team through leading and mentoring junior staff members by providing adequate guidance, training and leadership.
Encourage team members to contribute ideas and solutions to develop best practice principles.
Engage with key stakeholders on a regular basis to seek feedback to improve accounts payable services.
Work with key stakeholders and business partners to improving their processes that have in input into Accounts Payable
Identify and communicate with management opportunities for improvement in processes.
Ensure the collaboration of the Accounts Payable team in knowledge sharing on various projects.
Conduct regular team meetings to confirm project priorities.
Act on feedback to organize customization of the Concur system as required.
Produce required reporting to support our business partners across the end to end Procure to Pay function.
Produce monthly team performance reporting.
Oversee regular reporting from Concur on expense management. Provide regular vendor reconciliation as required.
What we're looking for
Minimum 5 years’ experience in Accounts Payable
Expensive knowledge in the end to end Procure to Pay processes.
Preferable accounting qualification or extensive Accounts Payable experience.
Purchase order preparation, coding and invoice matching through electronic payment processing
Corporate card management including reconciliations, reporting and month end tasks
Perform internal audit procedures to evaluate and improve the effectiveness of internal controls - Sound data entry and administration experience.
Strong people interaction and relationship building skills.
Previous experience in supervising and leading accounts payable staff (as a 2IC to the Manager) Previous experience in developing and coaching junior staff.
Ability to engage with key stakeholders on complex issues and provide guidance to junior staff on how to resolve those matters.
Experience using financial systems including ERP and electronic workflow solutions.
Advanced MS Office skills with high degree of confidence in MS Excel.
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