Executive Assistant To Founders / General Manager

We are always looking for great people to become a part of the PBS team. We are looking for energetic, success-oriented people who thrive in a dynamic environment. We are in a fast-pace industry that rewards those who have the skills and inclination to adapt quickly and meet the challenges of driving the business forward. These attributes are at the very core of Professional Beauty Solutions' success.

Executive Assistant to Founders / General Manager - Full-time

Applications close on 30th Jun 2024

Executive Assistant to Founders and General Manager

Supporting Executive Team - varying levels of support

Rapidly Expanding business

Varied and fast paced role

ABOUT THE COMPANY

Based near vibrant Cronulla in Sydney's south, Professional Beauty Solutions is a rapidly growing, Australian-owned beauty distribution company. Approaching 20 years of operation, we manage the Australian brand representations for a host of global beauty brands, including Dermalux LED, Pollogen, Lynton, Pure Fiji, Youngblood Mineral Cosmetics, Sunescape Tan, Image Skincare, and loads more!.

THE ROLE

The Executive Assistant position involves a lot of variety, hard work, and plenty of laughs. It is a rewarding and an extremely interesting and diverse role, for the right person and has the potential to evolve and grow over time.
We are looking for someone who can think creatively and be a problem solver, you must be able to work autonomously as well as along-side 2 Founders/Directors, and General Manager, our internal team and external brand partners.
The right candidate will have high levels of emotional intelligence, be highly organised and systemised, and yet also adaptable to daily changes.

YOUR KEY DUTIES WILL INCLUDE:

Managing calendars and meeting rooms

Coordinatingand arranging meetings and capturing minutes

Keep directors and direct reports on track of their action lists

Managing email

Manage communication to the directors by screening calls, letters and emails and determine which require priority and bring to attention

Assisting with general HR, recruitment, placing ads, setting up interviews, leave approvals, etc (we also have an external HR company we work closely with)

Booking all travel &
accommodation for directors as well as travel and travel approvals for other team members.

Event Management:
Trade Shows and Conference style events as well as internalteam and social events

Management of filing, archiving, scanning, storage management, and general administration

Collecting and ensuring approval of expenses from directors (both work and personal) and direct reports

Personal ad hoc tasks

Arranging team and client gifts

Establishing and management of new procedures

Involvement in various ongoing Projects

Upkeep of the company car fleet;
insurance and registration renewals, services and repair appointments

ABOUT YOU

Availability to work 5 days in our Head Office

High level of Emotional Intelligence, calm under pressure, providing consistent support to the Executive Team

You will be a right hand to the Executive Team, confidential, gate-keeping and loyal

Excellent skills in Microsoft office and general IT

Proficient in using organisational and communication systems like Teams and Asana

You arepro-active with an ability to use initiative and possess strong communication skills (written and verbal)

Well Presented

Team Player

Excellent Organizational and Time Management Skills

Excellent written and verbal communication and able to communicate with others in a warm and helpful manner

Ability to develop realistic action plans while being sensitive to time constraints and resource availability

Ability to prioritise, organise and schedule tasks

Strong analytical skills and attention to detail and accuracy is vital

Results driven and demonstrated problem solving skills

WHAT'S IN IT FOR YOU?

An exciting and challenging role in a successful, growing business.

Generous staff discounts and perks on beauty products from 15+ world-class makeup, tanning and skincare brands!

Birthday leave, bonus opportunities and continued training and development.

A friendly, high performing, yet fun work environment with a hardworking team of creative professionals.

The opportunity to have a direct impact on the growth and future direction of our brands and our business!

If you possess these attributes and are looking for a role you can grow with and own, we would love to meet you!